When you need bookkeeping recovery
Bookkeeping recovery is needed more often than people think: the accountant left without a proper handover, the founder kept the books alone in the first year, or the balances in the accounting software no longer match the bank. Often the problem only surfaces when a bank asks for financial statements, an investor shows up or the State Tax Service (SFS) sends a notice.
Whatever the cause, neglected books cannot be fixed with a single return. The whole chain has to be rebuilt: documents, entries, balances and reports. That is what catch-up bookkeeping means in practice.
Signs your books need attention
| Sign | What it usually means |
|---|---|
| The bank balance in the software differs from the statement | Unrecorded or duplicated transactions |
| Supplier balances do not go down even though you pay | Payments not matched to invoices |
| Invoices in e-Factura do not match your VAT returns | VAT returns that need correcting |
| Negative stock in the accounting software | Undocumented receipts or incorrectly booked sales |
| Salaries paid but no payroll returns filed | Undeclared liabilities and a risk of penalties |
What we rebuild
Source documents
- We collect existing invoices, contracts, delivery acceptance records and cash documents.
- We download issued and received invoices from e-Factura.
- We request balance confirmations from suppliers and clients where documents are missing.
Bank and cash
- We reconcile every bank statement against supporting documents.
- We identify payments with no supporting paperwork and agree with you how to treat them.
Payroll and contributions
- We check payroll sheets, employment contracts and the returns already filed.
- We compare calculated contributions with those declared and actually paid.
Balances and returns
- We rebuild the trial balance for each period and bring balances back to their real values.
- We prepare corrected VAT, income tax and payroll returns wherever errors occurred.
Who this service is for
- Companies that changed accountants and inherited incomplete records.
- Owners who kept the books themselves and are no longer sure of the numbers.
- Businesses preparing for a loan, a sale of the company or an audit.
- Companies that received a notice from the SFS and need to respond with clear documentation.
How the process works
- Diagnosis. We get access to your accounting software, bank statements and filed returns. At the end you have a list of issues and an estimate of the work involved.
- Priorities. We start with whatever has a deadline or a high risk: undeclared liabilities and periods that could be subject to an audit.
- Reconstruction. We work month by month, from the last reliable balance to the present.
- Corrections. We prepare the corrected returns and explain the impact of each one before it is filed.
- Handover. You receive confirmed balances, a list of documents still missing and simple rules for the months ahead.
Mistakes we help you avoid
- Fixing only the latest month. If the opening balance is wrong, every following month inherits the error.
- Filing corrected returns without the numbers. Each correction can change the amounts due and the interest, so we calculate them first.
- Plugging balances to make them fit. A difference closed without an explanation will not hold up in a tax audit.
- Slipping back into old habits. Without a clear document flow, the books fall apart again within a few months.
After the recovery, you can continue with our monthly accounting service, and for questions about amounts due, tax consulting can help.
Book a free consultation
Tell us which period worries you and which documents you have at hand. In a free consultation we will assess the situation, explain the steps and tell you honestly how complex the recovery is likely to be in your case.